Profectus provides the comprehensive Lean Printing Office consulting solution using a tested and proven three-phase approach:

Phase I - Discovery
The primary objective of the Discovery Phase is to acquire an in-depth knowledge of your organization’s philosophies, culture, structure, practices, processes, resources, skill sets, metrics, and the utilization of information technology.

One of Profectus' expert consultants will help you assemble a Lean Printing Office team and then conduct a series of on site meetings and interviews with your team to evaluate your business.

The discovery analysis identifies the current “as-is” state of your business, pinpoints gaps in practices, and identify opportunities for improvement in your sales, estimating, customer services, order entry, purchasing, job costing, invoicing, and other administrative areas.

Phase II - Recommendations
When the on site analysis of your business is completed, the consultant will write a detail findings report containing recommendations for embracing best practices, streamlining business processes, maximizing the capabilities of your management system, and measuring the success of your organization’s with key performance indicators.

Our recommendations are backed by first hand exposure to hundreds of printing organizations and situations, and our extensive industry experience in management, production, operations, technologies, and systems.

Phase III - Implementation
A key ingredient in the successful deployment of Lean Printing Office is Profectus’ ability to provide excellent leadership and project management. Our consultant will develop a detail implementation plan and then get into the details with your staff to promote and implement the changes.

Our consultants employ tested and proven best practices, tools, templates, training materials, and methodologies that will efficiently improve your organization with minimal interruptions.

Scope of Analysis
Lean Printing Office includes a complete analysis of the following:

your sales entry, customer service, estimating, planning, order entry, preflight, scheduling, purchasing, shipping, costing, and invoicing administration areas

business practices and processes

organization structure and responsibilities of employees

utilization of information technology, ecommerce, and the internet

estimating, pricing, and quoting jobs including markup methods, value-added usage, and pricing considerations

order entry including customer service, job planning, preflighting files, production instructions, job tickets, and reporting

management of customer changes including receiving and documenting changes, communicating changes to the plant, establishing prices for changes, and billing customers for the changes

prioritizing and scheduling orders, tracking orders statuses, managing on-time deliveries, and communicating status information with staff and customers

estimating, requisitioning, purchasing, allocating, receiving, storing, and tracking raw materials inventory, finished goods, outside services, and the supply chain

collecting job costs through shop data collection or other means including labor activities, material consumption, auditing data, and correcting entries

shipping orders including skid tickets, bill-of-ladings, packing lists, and the billing of shipping costs

job invoicing including communicating charges to the billing department, billing turnaround cycles, and the invoice documentation

the accuracy, availability, readability, and usefulness of forms, reports, and documents used to communicate information among your customers, suppliers, and personnel

reports and key performance indicators used at all organizational levels to measure and benchmark performance and forecast future business activities