Business & Production Management Software Implementation Assistance

Exclusively for the Printing Industry

Whether you just purchased a system or you’re trying to
better implement your old one, Profectus can help you
maximize its capabilities and return on investment.

Profectus provides the printing industry’s most comprehensive solution for implementing management systems – from front office operations like sales, estimating, order entry, and finance, to back end operations such as scheduling, production, shipping, fulfillment, and distribution. We reduce your implementation costs, free up resources, and eliminate interruptions to your business by managing the implementation, setting-up your data, realigning business processes, and keeping the project moving. The faster you get your solution in place, the sooner you will realize a return on your investment.

Project Preparation & Planning - Planning is a critical step in implementing any management system. Yet, poor planning is the cause of over 80% of failed software implementations. Not having a system implementation plan is like putting a job through your shop without a job ticket or instructions.

Profectus consultants work with your organization to prepare a roadmap for implementing a system. The plan provides your company with a clear vision of the journey forward, keeps the project moving at a steady pace, eliminates duplication of effort, ensures that the project is in control, and maximizes the use of your resources.

Data Setup & Optimization - Building the databases is one of the most crucial tasks when implementing a system. Our consultants work with your people to construct the vital information that controls your system including your cost centers, processes, hourly cost rates, production standards, materials, and chart of accounts. We also assist in planning and mapping data conversions from your old system to your new system.

Training - During this phase we also coordinate training classes with your organization and the software vendor. In addition, our consultants provide numerous workshops to educate your staff on system concepts, sales, marketing, estimating, planning, order entry, inventory, production, cost accounting, and management reports.

Business Practices - Implementations fail when companies try to fit inefficient business practices into a system designed to improve; or attempting to implement business processes put in place from outdated systems.  Our wealth of printing and systems experience empowers us to provide sound, rational advice, and counsel for realigning your business practices as warranted by the capabilities of your management system.

Reports Setup  - Our consultants work with your organization to identify and design top-level action-oriented reports action-oriented reports that measure the performance of each area of your business. Then we educate your people on what the information means and how to proactively act on the information to improve operations.

Pilot Testing - Profectus helps your team prepare and run pilot tests to check the system’s setup, capabilities, and overall performance. Pilot tests typically begin as simple estimates and jobs, and gradually progress to more complex models. Pilot jobs are run through each module of the integrated system until the results are adequate for live operation.

Post Implementation Training - Although companies spend months, if not years, selecting and implementing a system, many companies utilize less than 60% of the software’s functionality. Profectus’ Post Implementation Training is designed to identify the system capabilities that are underutilized and institute actions that will maximize the potential and benefits of the management system.