Profectus' Lean Printing Office© consulting solution helps printing organizations eliminate
administrative
wastes, reduce overhead costs, increase efficiencies, improve
workflow, and enhance the ability to meet customer demands.
Our expert consultants accomplish this by employing numerous lean principles
including 6S, Kaizen Events or Blitzes, Value Stream and
Process Mapping, Industry Best Practices, Performance Metrics,
Information Technology, and Continuous Improvements.
Lean
Printing Office focuses on the areas of sales, estimating, customer
services, order entry, purchasing, invoicing, and other
administrative areas.
Our consultants perform detail
analysis and reengineer the administrative
processes in the
Order-To-Cash Cycle
including:
Request for Quote process
Orders to Production process
Customer change Request (AA) process
Purchasing/AP paper, supplies, and services process
Shipping to Invoice/AR process
Every component of your administrative processes are scrutinized
including your business
practices, forms, computer entries, handwritten documents,
reports, inter-company communications, customer interactions,
supplier interactions, department handoffs, employee
responsibilities, bottlenecks, delay points, value added and
non-value added activities, cost factors, and more.
It eliminates the eight types of waste that are costly to a printing organization
Lean Printing Office is not about reducing staff. Lean
Printing Office focuses people’s efforts on activities
that bring value to your customers and eliminates activities
that do not (waste). It speeds up your administrative processes
by eliminating the unnecessary steps, handoffs, and procedures
in your workflow.
"Printing organizations
have experienced up
to a 30% reduction in administrative costs
by
implementing Lean Printing Office principles."
Profectus provides the comprehensive
Lean Printing Office consulting solution using a tested and proven
approach:
Discovery During the Discovery Phase, one of Profectus' expert consultants will
work with your staff to acquire an
in-depth knowledge of your organization’s philosophies, culture,
structure, practices, processes, resources, skill sets, metrics, and
the utilization of information technology.
Our consultant will facilitate kaizen events with your team to
create value stream maps or process maps of your business processes.
Mapping your process will
eliminate redundant tasks and non-value added activities, smooth the
workflow, speedup throughput, and improve administrative
efficiencies.
The discovery analysis identifies the current “as-is” state of your
business, pinpoints gaps in practices, and identify opportunities
for improvement in
your sales, estimating, customer services, order
entry, job planning, purchasing, scheduling, job costing, invoicing, and other administrative
areas.
Recommendations When the on site analysis of your business is completed, the
consultant will write a detail findings report containing
recommendations for embracing lean office principles, adopting
industry best practices, streamlining
business processes, maximizing the capabilities of your
management system, and measuring the success of your
organization’s with key performance indicators.
Our recommendations are backed by first hand
exposure to hundreds of printing
organizations and situations, and our extensive industry
experience in business management, production, operations, technologies, and
systems. Experience
with small-to-large organizations representing every segment of the printing
industry. Our wealth of knowledge perpetually grows with each
new client and assignment. This case based knowledge gives our
consultants the insight to quickly see into a situation and
produce solutions when we consult your organization.
Implementation A key ingredient in the successful deployment of Lean Printing
Office is Profectus’ ability to provide excellent leadership and
project management. Our consultants employ tested and proven
methodologies, best practices, tools, templates, and training
materials that will effectively improve your organization with
minimal interruptions.
Profectus works with your organization to implement the following
Lean Printing Office and lean manufacturing principles:
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5S to make your administrative workplace clean,
neat and organized |
|
Kaizen Events or Blitzes to promote team participation,
collaboration, and buy-in |
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Value Stream and Process Mapping to streamline business
processes and eliminate non-value added activities |
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Industry Best Practices proven by the industry leaders |
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Performance Metrics to measure the success of your
organization and Lean Printing Office initiative |
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Information Technology and other tools to support your
lean efforts |
|
Continuous
Improvements to ensure lean is part of your
organization's culture
|
Company's implementing
Lean Printing Office have significantly improved efficiencies
and reduced administrative costs throughout their
Order-To-Cash Cycle.
One printing company experienced a 30% reduction in
administrative overhead costs, steps, and time. Here are some of
the estimated savings our customer's have experienced:
Order
to Production Throughput
(all of the processes associated
with receiving a customer's order and getting it into prepress
production)
Reduced from 3 hours to 1 hour average per order
Reduced from 5 handoffs to 3 handoffs
Reduced from 92 steps to 45 steps
Annual administrative cost savings $385,000
Invoice Throughput (all of the processes associated
with sending an invoice to a customer once the order has been
shipped)
Reduced from 5 days to 2 days average per invoice
Reduced from 5 handoffs to 4 handoffs|
Reduced from 43 steps to 22 steps
Annual administrative cost savings $190,000
Other savings
Supports GREEN initiatives
Reduced inventory transactions and costs
Reduced product costs and prices
Employee retention and higher productivity
Growth without adding resources
Customer retention and retained sales
The
price of our lean printing office consulting
services are based on the unique needs and situation of
each client. Our fees are
very reasonable and much less then the money we save our clients
and the value
of our guidance.
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