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Lean Printing Office © Best Practices
Consulting & Implementation Services
Exclusively for the Printing Industry
Overview   Methodology   Benefits   Case Studies   Price
 
Overview

To be prosperous in today’s environment, printing organizations must constantly look for better ways to improve efficiencies and reduce costs. To sustain competitiveness, companies continuously update their business practices, processes, and technology. Over time, even the most well conceived business practices become obsolete, inefficient, and unresponsive to the changing needs and priorities of the company and customers. These inefficiencies often create other problems: hampered workflow, production delays, reduced efficiency, and excessive labor costs.

Printing organizations can significantly improve their performance by adopting industry best practices, lean principles, efficient processes, and information technology. These lean principles frequently focus on the identification and elimination of wastes (non value-added activities) in the print manufacturing process. Printing organizations can apply these same “Lean Manufacturing” principles in the administrative environment.


Profectus' Lean Printing Office© consulting solution helps printing organizations eliminate office wastes, increase efficiencies, reduce overhead costs, improve workflow, and enhance the ability to meet customer demands. Lean Printing Office focuses on the areas of sales, estimating, customer services, order entry, purchasing, invoicing, and other office areas. By adapting Lean Printing Office, organizations can significantly reduce administrative costs and increase profitability.

Lean Printing Office eliminates the seven types of waste that are costly to a printing organization.

The Seven Costly Areas of
Printing Administrative Waste and Examples
1) Overproduction
  Lean Manufacturing Printing Industry Producing reports no one reads or needs
Making extra copies of jobs tickets
Printing, e-mailing, sending, or faxing the same document multiple times
Entering repetitive information on work documents or forms
2) Waiting Waste
  Lean Printing Office Excessive signatures or approvals
Dependency on others to complete tasks
Delays in receiving information and order specifications
Computer program inadequacies and problems
3) Motion Waste
  Searching for work documents
Searching for customer supplied files
Hand-carrying paperwork to another department or process
Chasing down obsolete job tickets because of customer changes
4) Transport Waste
  Delivering documents that are not required
Excessive filing of work documents
E-mail distribution lists that are not up-to-date
5) Over-processing Waste
  Duplicating reports or information
Repetitive data entry into nonintegrated software applications
Changing how information is conveyed between departments
Constantly revising documents
6) Inventory Waste
  Files awaiting signatures or approvals
Purchasing excessive inventory materials
Obsolete office equipment or management software
7) Defect Waste
  Lean Manufacturing Printing Industry Data entry errors
Pricing and quoting errors
Lean Printing Office Incomplete or incorrect information on job tickets or purchase orders
Lost files or records
 
 
     

 

 

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By adapting
Lean Printing Office, printing organizations can significantly reduce administrative costs and increase profitability.

 

 

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