Profectus Printing Industry Business Consultants specializing in business best practices and information technology

Consulting Services

Expert guidance that strengthens your entire organization.

Companies engage Profectus to solve specific operational, financial, or performance challenges. Our consultants work closely with your team to fully understand your business, accurately assess current conditions, uncover strengths and weaknesses, and deliver practical recommendations tailored to your organization’s unique goals, structure, and environment.

Our guidance is grounded in firsthand experience with hundreds of printing organizations and decades of industry expertise spanning management, operations, production, technology, and business systems.

Estimating and Pricing Practices.

Sound estimating and pricing practices are fundamental to the success of every printing organization. An estimate that accurately reflects true costs is essential for intelligent pricing decisions, protecting profitability, and ensuring sustainable growth. The speed at which your team can produce quotes also reflects your organization’s ability to deliver responsive customer service.

Accurate estimating also plays a vital role in forecasting material requirements, labor and equipment capacity, production scheduling, and overall job costs.

Profectus consultants help improve the competitiveness and profitability of your organization by increasing estimate accuracy, accelerating quote turnaround times, streamlining workflow, and enabling your team to produce more estimates in less time — without sacrificing precision.

Order Entry and Customer Service Practices.

Efficient order entry and customer service processes directly impact job accuracy, customer satisfaction, and operational profitability.

Profectus helps improve the efficiency, accuracy, throughput, customer relationships, and overall cost-effectiveness of your order process — from initial customer contact through final job entry and production release.

Our consultants evaluate order workflows and documentation such as job tickets, production instructions, finished goods releases, handling of customer changes (AAs), order scheduling and tracking, use of technology, customer communications, and other related activities to identify inefficiencies and recommend best practices.

Cost Accounting & Budgeted Hourly Rates.

As margins tighten, accurate cost structures and strategic pricing are critical to protecting profitability. When your BHRs don’t reflect current financials, every estimate, price, and job cost produced by your MIS/ERP is distorted — and even small inaccuracies can lead to lost orders or reduced profit. Keeping this data current is often complex and time-consuming.

Profectus provides a proven solution through its Cost Rates Advisor software, purpose-built for the printing and packaging industry. The platform keeps your rates current, accurate, and competitive by using your latest financial and production data to instantly calculate true out-of-pocket costs and BHRs for every piece of equipment and service.

Its AI-powered Advisor benchmarks your costs against industry peers and highlights where you may be over- or under-charging, giving you the clarity to refine pricing, improve accuracy, and protect profit margins with confidence. Click here to learn more

Billing, Invoicing, & Accounts Receivables Practices.

Timely and accurate invoicing is a critical component of the order-to-cash cycle. Many organizations struggle with inefficient processes, delayed billing, missed charges, customer disputes, error-prone procedures, and end-of-month bottlenecks that negatively impact cash flow.

Profectus consultants help identify these inefficiencies and implement best practices to streamline billing procedures, reduce errors, accelerate invoice delivery, capture missed revenue, and improve accounts receivable performance.

Purchasing, Inventory, & AP Practices.

Inefficient purchasing, inventory management, and accounts payable practices can result in significant hidden costs, excess inventory, stockouts, waste, and cash flow strain.

Profectus helps companies identify weaknesses and implement proven best practices that improve efficiency, accuracy, control, and cost-effectiveness across purchasing, inventory management, and accounts payable functions.

Our consultants work directly with your team to assess current practices, recommend process improvements, and establish systems that deliver greater visibility, control, and financial accountability

ERP / Management Information Systems Consulting Services.

Information technology is a critical driver of success in today’s printing businesses — and the risks associated with poor system selection, implementation, or utilization are higher than ever.

Profectus helps printing organizations maximize the value of their technology investments by guiding them through the entire lifecycle of MIS/ERP systems, from evaluation and selection to implementation, optimization, and ongoing improvement.

Our consultants bring over 40 years of hands-on experience with systems including evaluating systems, reviewing demonstrations, supporting implementations, training teams, and actively participating in user groups and industry forums.

We understand how to align technology with your business strategy — and how to translate that strategy into practical, effective solutions that improve real-world printing operations.

Improve Your Order-To-Cash Cycle.

To be prosperous in today's environment, printing organizations must constantly look for better ways to improve efficiencies and reduce costs. To sustain competitiveness, companies continuously update their business practices, processes, and technology. Over time, even the most well-conceived business practices become obsolete, inefficient, and unresponsive to the changing needs and priorities of the company and customers. These inefficiencies often create other problems: hampered workflow, production delays, reduced efficiency, and excessive labor costs.

Profectus can smooth out your business and operations with an analysis of your organization and recommendations for maximizing your profitability. Our analysis covers sales & marketing, estimating, pricing, customer service, order entry, production, scheduling, shipping, purchasing, inventory, accounting, costing, management information systems, and other areas of your business.

Profectus focuses on the administrative components of your Order-To-Cash Cycle including on sales, estimating, customer services, order entry, purchasing, invoicing, and other office areas. These administrative costs represent approximately 32% of an organization's value added. Our recommendations eliminate office wastes, increases efficiencies, reduces overhead costs, improves workflow, enhances your ability to meet customer demands, improves your competitiveness, and boosts profitability.